Payment: Payment in full is due by August 1st, 2020. Partial payments will be accepted with a 10% minimum. Space will be allocated on a first come first serve basis with Platinum, Gold, Silver, and Bronze leaf sponsors being priority. The tradeshow’s exhibition will take place in the University Guest House lobby, the Alpine, Bonneville and City Creek Rooms. Limit one table per sponsor or exhibitor. The rooms will be locked at night. The lobby cannot be locked, so exhibitors located in the lobby should take valuables with them at night. NAHA and the University Guest House shall not not be responsible for the loss or theft of exhibitor property.
Cancellation: Deposits for space are non-refundable after allocation of space by NAHA. If Exhibitor cancels this agreement in writing prior to sixty (60) days before Exhibitor move-in date, Exhibitor will be entitled to a 75% refund of exhibitor fees paid, if Exhibitor cancels booth space within sixty (60) days prior to the opening date of the show the Exhibitor will NOT receive any refund.
Cancellation by NAHA: NAHA may cancel this Contract without liability if, for reasons beyond the control of NAHA, NAHA is unable to comply with the terms of the Contract or hold the Meeting as scheduled. In the event REISA cancels, Exhibitor shall be entitled to a refund of all Exhibitor fees paid.
Restrictions, Rejections and Penalties: NAHA reserves the right to prohibit the display of any article that, in its opinion, is not in keeping with the nature and character of the Show or not in harmony with the other exhibits. NAHA reserves the right in its sole discretion to provide the best atmosphere for conducting business to restrict, reject, prohibit or eject any exhibit, in whole or in part, which because of noise, safety hazards, or other prudent reasons becomes objectionable. If Exhibitor is ejected from the Show for violation of these rules and regulations, no return of space rental fee shall be made.
All display structures and materials must be placed within the confines of your rented exhibit space. Exhibitors must take caution not to impair the line-of-sight of adjacent booths. Banners may be placed on walls only if they can be affixed with painter’s paint. Floor banners may also be used as long as they fit within the confines of your booth space. Any sound or music must be at a level that does not interfere with adjacent exhibit spaces. NAHA reserves the right to make the final determination about any necessary adjustment to correct infractions. The exhibitor will be responsible for any costs incurred for these adjustments.
No alcohol may be served from exhibit booths.
NAHA reserves the right to reject or terminate exhibit privileges of any exhibitor due to conduct of personnel, method of operation or materials deemed by NAHA to be objectionable or detrimental to the show.
Sharing of Exhibit Space: Exhibitors may not share, sublet or lease exhibit space to another entity.
Schedule: The exhibitor agrees to adhere to the published Expo Hall schedule and to any variations in the schedule that may be required during the event at NAHA’s sole discretion.
Private Functions & Classes: Sponsors, exhibitors, and speakers shall not schedule private functions, cocktail receptions, special events, hospitality functions, classes, or lectures that conflict or compete with any part of the NAHA conference in any way.
Marketing Materials Distribution: Mass distribution of invitations, handbills, stickers, etc. outside of your booth or table space either by hired staff or your own personnel is strictly prohibited.
Compliance with Laws and ADA: All exhibitors must comply with all federal, state and local laws and rules and regulations of the event facility. Exhibitors must ensure that all exhibits and information comply with the regulations and guidelines of the Americans with Disabilities Act.
Copyright: Exhibitors are responsible for all applicable ASCAP/BMI music licensing fees and for obtaining licenses required for any video, software or other licensed items and agree to indemnify NAHA if the exhibitor fails to obtain requisite licenses.
Exhibiting companies hereby release, relinquish, discharge and agree to indemnify, protect and hold harmless NAHA and its agents for any and all claims, demands, liabilities, costs and expense for injury, including death to persons, and any loss of or damage to property caused by or happening in connection with the use of or enjoyment by the exhibiting company, its management, personnel, guests or visitors of the hotel facilities or equipment.
Exhibitor shall be fully responsible to pay for any and all damages to property owned by the event hotel which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless the event facility, its subsidiaries, affiliates & their directors, officers and employees, from any damages or charges resulting from Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, the event hotel or any part thereof.
Insurance: Exhibiting companies are responsible for insuring their own displays/materials/ personnel and associated equipment. Neither NAHA, its representatives, nor event facility, its subsidiaries, affiliates & their directors, officers and employees, may be held responsible for damage to or loss/destruction of displays/materials. All claims for any such loss, damage or personal injury are hereby waived by the exhibiting companies.
Violation of Rules: Any violations of this contract will, at NAHA’s option, constitute cause to terminate the contract, remove the exhibitor from the show and require exhibitor to forfeit all fees paid to NAHA.
NOTE that exhibitor booths will be offered on a space available basis. Conference sponsors will be offered priority space. NAHA reserves the right to reject any exhibitor application for any reason as its discretion.